REAFINA AG DATA PROTECTION DECLARATION ON APPLICATIONS
We are pleased that you would like to apply for a job with us. In the following, we explain how we process your personal data in the context of an application and provide further relevant information in this context.
- Who is responsible for processing your personal data?
REAFINA AG, Fuhlsbüttler Str. 29, 22305 Hamburg (hereinafter referred to as "we"), is the data controller within the meaning of the EU General Data Protection Regulation ("GDPR").
- data protection officer
For all questions related to the processing of your personal data and the exercise of your rights under the GDPR, you can contact us directly at Tel.: 040/ 38 66 007 -87.
- For what purposes and on what legal basis do we process personal data?
We process personal data about you for the purpose of your application for employment, insofar as this is necessary for the decision on the establishment of an employment relationship with us. The legal basis for this is Section 26 (1) in conjunction with (8) sentence 2 BDSG. Furthermore, we may process personal data about you insofar as this is necessary for the defence of asserted legal claims against us arising from the application process. The legal basis for this is Art. 6 para. 1, letter f DSGVO; the legitimate interest is, for example, a duty to provide evidence in proceedings under the General Equal Treatment Act (AGG). If an employment relationship is established between you and us, we may process the personal data already received from you for the purposes of the employment relationship in accordance with section 26(1) of the BDSG if this is necessary for the performance or termination of the employment relationship or for the exercise or fulfilment of the rights and obligations of the employee representative body resulting from a law or a collective agreement, a works agreement or a service agreement (collective agreement).
- What categories of personal data do we process?
We process data related to your application. This may be general personal data (such as name, address and contact details), information on your professional qualifications and school education or information on further professional training or other information that you provide to us in connection with your application. We may also process job-related information that you have made publicly available, such as a profile on professional social media networks.
- what sources do personal data come from if we do not collect it from you?
If we do not collect the data directly from you and you have an active profile on StepStone or disclose an inactive or only partially active profile to us as part of the application process, we may also collect personal data from them.
6 What are the categories of data recipients?
We may transfer your personal data to companies affiliated with us, insofar as this is permissible within the framework of the purposes and legal bases set out in section 3. Furthermore, personal data is processed on our behalf on the basis of contracts in accordance with Art. 28 DSGVO, in particular by host providers or providers of applicant management systems. We also process your application via StepStone, so that StepStone Deutschland GmbH and its subcontractors, which you can find at https://www.stepstone.de/ueber-stepstone/rechtliche-hinweise/allgemeine-geschaeftsbedingungen/#processors, are also recipients on our behalf. 7.
7 Is the transfer to a third country intended?
A transfer to a third country is not intended.
- how long will your data be stored?
We store your personal data for as long as is necessary to make a decision about your application. If an employment relationship between you and us does not come about, we may continue to store data beyond this, insofar as this is necessary for the defence against possible legal claims. In this case, the application documents will be deleted three months after notification of the rejection decision, unless longer storage is necessary due to legal disputes.
9 What rights do you have?
As an applicant with us, you have the following data protection rights, depending on the situation in the individual case, which you can exercise at any time by contacting us or our data protection officer using the data specified in points 1 and 2:
You have the right to obtain information about your personal data processed by us and to request access to and/or copies of your personal data. This includes information about the purpose of the use, the category of data used, its recipients and persons authorised to access it as well as, if possible, the planned duration of data storage or, if this is not possible, the criteria for determining this duration;
- Correction, deletion or restriction of processing
You have the right to request us to correct any inaccurate personal data relating to you without undue delay. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data, including by means of a supplementary declaration.
- Right to object
Insofar as the processing of personal data concerning you is carried out on the basis of Art. 6(1)(f) DSGVO, you have the right to object to the processing of such data at any time on grounds relating to your particular situation. We will then no longer process this personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
- Right of withdrawal
If the processing is based on consent, you have the right to withdraw your consent at any time without affecting the lawfulness of the processing carried out on the basis of the consent until the withdrawal. To do this, you can contact us or our data protection officer or person responsible at any time using the above data.
- Right to erasure
You have the right to request that we delete personal data relating to you without undue delay and we are obliged to delete personal data without undue delay if one of the following reasons applies:
- The personal data is no longer necessary for the purposes for which it was collected or otherwise processed
- The object to the processing in accordance with 8.c above and there are no overriding legitimate grounds for the processing.
III.The personal data have been processed unlawfully.
- The erasure of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which we are subject. This does not apply insofar as the processing is necessary:
- for compliance with a legal obligation which requires processing under Union or Member State law to which we are subject.
- for the establishment, exercise or defence of legal claims.
- Right to restrict processing
- You have the right to request us to restrict processing if one of the following conditions is met:
- the accuracy of the personal data is contested by you for a period of time which enables us to verify the accuracy of the personal data,
III. the processing is unlawful and you object to the erasure of the personal data and request instead the restriction of the use of the personal data;
- we no longer need the personal data for the purposes of processing, but you need it for the assertion, exercise or defence of legal claims; or
- i.e. have objected to the processing in accordance with point 8.c above, as long as it has not yet been determined whether our legitimate grounds outweigh yours.
Where processing has been restricted in accordance with this point (e), those personal data may be processed, apart from being stored, only with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of substantial public interest of the Union or of a Member State. If you have obtained a restriction on processing, we will inform you before the restriction is lifted.
- Right of appeal
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, workplace or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.
- necessity of providing personal data
The provision of personal data is not required by law or contract, nor are you obliged to provide the personal data. However, the provision of personal data is necessary for the conclusion of a contract of employment with us. This means that if you do not provide us with personal data when applying for a job, we will not enter into an employment relationship with you.
Status: June 2021